Secretary / Director Assistant

About the role

This position provides comprehensive administrative support to senior management, ensuring smooth daily operations and effective communication within the organization. The role combines traditional secretarial duties with proactive assistance to the director.

Key responsibilities

• Manage both physical and electronic correspondence, ensuring timely distribution and proper filing.
• Organise schedules, arrange appointments, and coordinate meetings for the director and senior staff.
• Prepare accurate meeting minutes and distribute them to relevant participants.
• Compile, review, and control internal reports to support decision‑making processes.

Required profile

• Minimum education equivalent to 12th grade.
• Strong documentary organisation capabilities.
• Excellent written communication skills in both Portuguese and English.

Required skills

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.