Personal Assistant to Senior Manager

About the role

BrainRocket is seeking a proactive Personal Assistant to support one of its top managers. You will work closely with the executive, handling both professional and personal tasks to ensure smooth daily operations and enable the manager to focus on strategic initiatives.

Key responsibilities

• Provide comprehensive administrative and lifestyle support, acting as the primary point of contact for internal and external stakeholders.
• Manage a complex, multi‑time‑zone calendar, scheduling meetings, calls, and events.
• Organise business and private travel, including visas, transportation, accommodation, dining, and entertainment arrangements.
• Maintain and renew personal documents such as passports, insurance policies, vehicle and real‑estate certificates.
• Handle requests and queries promptly, producing reports, presentations, and briefs as needed.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant.
• Fluent spoken and written English.
• High level of discretion, confidentiality, and attention to detail.
• Ability to multitask, prioritize workload, and think quickly under pressure.

Required skills

• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft PowerPoint.
• Advanced proficiency with Microsoft Outlook.

What we offer

• Learning and development opportunities with challenging tasks.
• Partial reimbursement for English and Portuguese language courses.
• Partial reimbursement for tennis and padel lessons.
• Urban Sport membership for diverse sports and wellness activities.
• Private medical coverage, including dental and maternity support.
• 24 non‑business days off per year plus 6 paid sick days.
• Transport allowance of €200 net per month.
• Competitive salary with annual review.