Remote Administrative Assistant (Contractor)

About the role

We are seeking a remote Administrative Assistant to support our mental‑health practice. This contractor position will handle daily office operations, professional phone communications, and executive administrative assistance for a team serving clients in New York, Florida and Arizona.

Key responsibilities

• Manage day‑to‑day administrative tasks, including document preparation, filing, and ensuring smooth office workflows.
• Answer and direct phone calls with professionalism, providing front‑line support to patients and staff.
• Schedule client appointments, maintain accurate records, and coordinate internal communications among clinicians and support staff.
• Assist with insurance billing, credentialing, and compliance documentation as needed (preferred).

Required profile

• High school diploma or equivalent; additional certifications as an Administrative Assistant or Secretary are a plus.
• Proven ability to work independently and remotely, demonstrating strong self‑management.
• Prior experience in a mental‑health or healthcare setting is beneficial.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Excellent phone etiquette and clear written and verbal communication.
• Strong clerical abilities, including scheduling, record‑keeping, and data entry.
• Outstanding organizational and multitasking capabilities.