Executive Assistant to Founder (Lisbon)

About the role

We are seeking an Executive Assistant to support a busy founder and his family in Lisbon and surrounding areas. This is a highly practical, in‑person role that blends personal logistics, travel coordination, calendar and inbox management, and household oversight to free the principal for high‑value work.

Key responsibilities

• Manage daily personal logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Run the principal’s personal operating system, creating checklists and routines.
• Protect and organise the calendar, schedule meetings and personal appointments, and filter communications.
• Draft and, when trusted, reply to emails on behalf of the principal.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries and packing lists.
• Travel ahead of or alongside the principal to ensure seamless arrival and resolve issues.

Required profile

• Proactive, discreet and service‑oriented with a high level of trust.
• Exceptionally organised and able to anticipate needs.
• Comfortable handling both professional and personal matters.
• Excellent communication skills and ability to reduce unnecessary noise.

Required skills

• Strong calendar and email management.
• Travel planning and logistics coordination.
• Experience with household staff and external service providers.