Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to support Conetic’s CEO and Executive Vice President. The role combines professional administrative duties with selected personal assistance, requiring discretion, excellent judgment, and the ability to manage a fast‑paced, high‑trust environment.

Key responsibilities

• Manage and coordinate professional and personal calendars for the CEO and EVP.
• Schedule meetings, appointments, and arrange domestic and international travel, including visas, flights, hotels, transportation, and detailed itineraries.
• Organise personal logistics such as medical appointments, family travel, documentation renewals, and household‑related coordination.
• Prepare, track, and reconcile business and personal expense reports, ensuring clear separation and proper documentation.
• Act as the primary point of contact between the executives and internal teams, advisors, service providers, banks, clinics, travel agencies, and public offices.
• Maintain confidentiality, securely file sensitive documents, contracts, and correspondence.

Required profile

• Proven experience supporting senior executive leadership in a dynamic environment.
• Exceptional discretion and ability to handle confidential business and personal matters.
• Strong organizational skills with the capacity to manage multiple, competing priorities.
• Excellent communication and interpersonal skills to liaise with a wide range of stakeholders.

Required skills

• Advanced calendar and schedule management.
• Comprehensive travel coordination, including international logistics.
• Expense reporting and financial documentation.
• Effective stakeholder communication and relationship management.
• Secure handling and filing of confidential information.