Executive Assistant

About the role

BTG Pactual is seeking a highly organised, proactive, and discreet Executive Assistant to support senior stakeholders in its Lisbon office. The role ensures smooth coordination of daily administrative activities, manages complex schedules, and acts as a central point of contact for administrative matters.

Key responsibilities

• Control travel and administrative expenses, ensuring compliance with bank travel policies.
• Prepare, review, and approve expense reports and invoices.
• Optimize internal event costs while maintaining quality.
• Coordinate domestic and international travel, meeting scheduling, and agenda management for the Lisbon team.
• Manage office equipment procurement, IT coordination, and vendor contracts.
• Oversee office renovations, infrastructure changes, and insurance contracts for Lisbon (and Madrid) offices.
• Supervise office repairs and ensure optimal service and cost efficiency.

Required profile

• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities simultaneously and maintain professionalism.
• Discreet handling of confidential information.
• Proactive attitude and strong communication skills.

Required skills

What we offer

• Opportunity to work within a leading Latin American investment bank with a global presence.
• Collaborative environment focused on excellence and long‑term vision.
• Exposure to a variety of financial services and international operations.