Executive Assistant (IT/FR/SV/DE/NL) – Hybrid

About the role

We are looking for an experienced Executive Assistant to support up to three Partners in a professional services firm. Reporting to the UK EA Manager, you will act as a trusted business partner, ensuring smooth day‑to‑day operations and enabling senior leadership to focus on strategic priorities.

Key responsibilities

• Provide end‑to‑end executive‑level administrative support to assigned Partners.
• Manage complex diaries, emails and competing priorities across multiple time zones.
• Coordinate domestic and international travel, itineraries and logistics.
• Support client and business development activities, including CRM updates and meeting coordination.
• Prepare expenses, timesheets and assist with contract and compliance workflows.
• Liaise with cross‑functional teams such as Finance, IT, HR, Legal and Facilities.
• Represent the firm professionally with stakeholders and clients, and cover short‑term team initiatives when needed.

Required profile

• Minimum 2 years of experience as an Executive Assistant, Admin Assistant or similar role.
• Experience in professional services is a strong plus.
• Fluency in English (mandatory) and additional languages (IT, FR, SV, DE, NL) is desirable.
• Excellent organisational, prioritisation and decision‑making abilities.
• Proactive, resourceful and able to operate confidently in a fast‑paced environment.
• Strong written and verbal communication skills.

Required skills

• Strong proficiency in Microsoft Office Suite.
• Experience with CRM systems (knowledge of any CRM is an advantage).

What we offer

• Initial 6‑month fixed‑term contract.
• Annual salary between €25,000 and €30,000.
• Hybrid working model – three days per week in the office.
• Office located in central Lisbon within a collaborative, international environment.
• Opportunity to work closely with senior leadership and develop your EA career.