Executive Assistant (German/Dutch/French) – Lisbon

About the role

We are looking for a proactive Executive Assistant to support 2‑3 Partners in our new Lisbon hub. This hybrid position requires you to work on‑site at least three days a week, providing high‑level administrative and client‑development support.

Key responsibilities

• Manage complex diaries, schedule internal and external meetings, conference calls and video conferences.
• Coordinate travel, accommodation, car rentals and rail tickets, optimizing itineraries for client meetings.
• Prepare letters, proposals, presentations and other documents; process monthly timesheets and expense reports.
• Welcome clients, arrange meeting rooms, organise catering and maintain partner files.
• Maintain the marketing CRM database and track sales activity/pipeline.
• Identify and follow up with clients who need outreach, arranging meetings to support partners' business goals.
• Provide coverage for other EAs, assist new assistants and contribute to process‑improvement projects.

Required profile

• 2‑3 years of experience as an Executive Assistant, preferably in management consulting or financial services.
• Strong service orientation with the ability to build effective relationships with senior staff and external clients.
• Excellent verbal and written communication skills; comfortable interacting at all organisational levels.
• Fluency in German, Dutch or French (in addition to English).

Required skills

• Proficiency in office productivity tools (e.g., Microsoft Office suite).
• Experience with CRM databases and expense‑reporting systems.
• Ability to manage travel‑booking platforms and coordinate logistics.