Administrative / Executive / Personal Assistant (Lisbon)

About the role

We are looking for a highly organised Administrative, Executive and Personal Assistant to support the Owner, COO and CFO/Director of Strategy. The role is based in Lisbon and offers a fast‑paced environment where you will manage both professional and occasional personal tasks for senior leaders.

Key responsibilities

• Provide daily administrative support including calendar management, scheduling and correspondence for three senior executives.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Arrange travel itineraries, bookings and logistics for executive team members.
• Prepare reports, presentations and briefing materials as required.
• Act as liaison between executives, internal staff and external partners or clients.
• Assist with personal tasks for executives while maintaining discretion.
• Support special projects and initiatives, ensuring deadlines and quality standards are met.

Required profile

• Exceptional organisational and multitasking abilities.
• Strong written and verbal communication skills in Portuguese and English.
• Proactive problem‑solver with attention to detail.
• Ability to handle confidential information with discretion.
• Adaptable, flexible and comfortable working in a dynamic environment.

Required skills

• Proficiency in Microsoft Office suite.
• Proficiency in Google Workspace.
• Familiarity with AI productivity tools.