Private Travel Coordinator – Lisbon

About the role

We are seeking an exceptional Private Travel Coordinator to support a busy entrepreneur and their family in Lisbon and the surrounding area. This full‑time, highly in‑person role blends personal assistance, travel logistics, and household coordination to free the principal from routine decisions and administrative friction.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns for the principal and family.
• Coordinate appointments, suppliers, deliveries and services, creating checklists and routines that streamline life.
• Protect and manage the principal’s calendar, schedule meetings, calls and personal appointments, and filter email communications.
• Draft replies and, over time, respond on behalf of the principal where appropriate.
• Plan, book and oversee all travel arrangements, including flights, hotels, transport, restaurant reservations and luggage preparation.
• Travel ahead of or alongside the principal to ensure seamless arrival, accommodation, gym access and local logistics.
• Work closely with household staff and external providers, solving issues before they arise.

Required profile

• Proactive, discreet and service‑minded with a high level of trustworthiness.
• Highly organized, able to think ahead and act independently.
• Excellent judgment, quick learner of personal preferences.
• Comfortable handling a wide variety of tasks, from admin to on‑the‑ground travel support.

Required skills

What we offer

• Full‑time, flexible schedule with regular travel opportunities.
• Dynamic, fast‑moving environment supporting a high‑profile entrepreneur.
• Opportunity to create and own personal operating systems for a busy household.