Team Assistant – Support Business Development & HR

About the role

A2F Consulting is looking for a Team Assistant to provide administrative support across Business Development, Human Resources and Office Management functions. The role is based in Lisbon and involves coordinating daily operational tasks to keep the team running smoothly.

Key responsibilities

• Maintain Business Development databases, file documents in SharePoint and coordinate travel arrangements.
• Proofread reports and proposals for the Business Development team.
• Assist HR with recruiting, scheduling, new‑hire orientation and maintain personnel files, contracts and tax forms.
• Track vacation and sick days, manage timesheets for staff and consultants.
• Answer phone calls, receive mail and packages, monitor office supplies and handle facility‑related issues.
• Upload survey questionnaires, perform survey quality control and coordinate with survey companies.

Required profile

• Bachelor’s degree required.
• Prior office experience preferred.
• Strong organizational skills, attention to detail and ability to multitask.
• Fluency in English (written and spoken); French or Spanish is a plus.
• Legal eligibility to work in Portugal.

Required skills

• Proficiency with Microsoft Office.
• Experience using SharePoint.