Personal Assistant to Senior Executive

About the role

We are seeking a proactive Personal Assistant to work directly with a senior executive in a leading organization. The role combines high‑level administrative support with lifestyle management, ensuring the executive can focus on strategic priorities.

Key responsibilities

• Provide comprehensive administrative and personal support to the executive.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Manage a complex, multi‑time‑zone calendar, including meetings and calls.
• Organise business and private travel, handling visas, transport, accommodation, dining, events and entertainment.
• Maintain and renew personal documents such as passports, insurance policies, vehicle and property certificates.
• Handle requests and queries promptly and professionally.
• Prepare reports, presentations and briefing documents.

Required profile

• Proven experience as a Personal Assistant or similar role.
• Fluent in spoken and written English.
• Strong discretion, confidentiality and attention to detail.
• Ability to multitask, prioritize workload and think quickly.
• Out‑of‑the‑box thinking and excellent organisational skills.

Required skills

• Advanced knowledge of Microsoft Word.
• Advanced knowledge of Microsoft Excel.
• Advanced knowledge of Microsoft PowerPoint.
• Advanced knowledge of Microsoft Outlook.

What we offer

• Learning and development opportunities with challenging tasks.
• Partial reimbursement for English and Portuguese language courses.
• Partial reimbursement for tennis and padel lessons.
• Urban Sport membership for diverse sports and wellness activities.
• Private medical coverage including dental, maternity support and annual check‑ups.
• 24 non‑business days per year plus 6 paid sick days.
• Transport allowance of €200 net per month.
• Competitive remuneration with annual review and team‑building activities.