Personal Assistant – Hybrid, Lisbon

About the role

We are seeking an exceptional Personal Assistant to support a private entrepreneurial businesswoman in Lisbon. The role blends traditional PA duties with personal logistics, travel coordination, household management and day‑to‑day problem solving, allowing the principal to focus on her businesses and family.

Key responsibilities

• Manage the principal’s calendar, appointments and priorities.
• Filter emails and communications, ensuring timely responses.
• Organise travel arrangements, including flights, hotels, transport and itineraries.
• Handle bookings, reservations, purchases, returns and errands.
• Coordinate household logistics, suppliers, deliveries and services.
• Deal with Portuguese administrative tasks and bureaucracy.
• Arrange personal appointments, food, groceries and restaurant bookings.
• Support occasional family and child‑related logistics.
• Prepare for travel and ensure practical arrangements are in place.
• Follow up with contacts to ensure tasks are completed and create simple systems to streamline daily life.

Required profile

• Fluent in Portuguese and excellent English.
• Based in or around Lisbon.
• 2–3 years of professional experience in a PA/EA, operations, luxury hospitality, concierge or similar fast‑moving environment.
• Exceptionally organised, proactive and able to anticipate needs.
• Discreet, trustworthy and able to handle sensitive information.
• Practical, resourceful, quick‑thinking and comfortable dealing with everyone from senior executives to tradespeople.
• Flexible, able to adapt to short‑notice changes and travel when required.
• Comfortable around children and willing to perform both high‑level administrative work and hands‑on tasks.
• Driving licence strongly preferred.