People Operations Specialist

About the role

Air Apps, a family-founded company building an AI-powered Personal & Entrepreneurial Resource Planner, is looking for a People Operations Specialist. You will sit at the heart of HR and recruiting operations, making sure key people processes run smoothly and on time, from recruitment and onboarding to documentation and employee support. This is a fully onsite position in Lisbon, working closely with cross-functional teams in person; relocation support is open.

Key responsibilities

• Day-to-day HR tasks: payroll coordination, benefits administration and employee data management
• Clarify HR policies and answer employee questions accurately and empathetically
• Support internal HR initiatives, people programs and team communications
• Maintain HR documentation, including internal processes, SOPs and templates
• Recruitment support: job postings, candidate sourcing, interview scheduling and tracking progress with hiring managers
• Create a positive candidate experience from first contact to final offer
• Onboarding: coordinate logistics and welcome new hires

Required profile

• At least 2 years of recruiting experience, including sourcing, interviewing and negotiating offers, preferably in a consultancy or fast-paced setting
• Experience supporting HR operations such as payroll, benefits and employee services
• Familiarity with the Portuguese labour law framework is a significant plus
• Excellent written and spoken English; Portuguese is a bonus

Required skills

• Hands-on experience with Applicant Tracking Systems, especially Ashby
• Proficiency with LinkedIn tools, especially LinkedIn Recruiter, and other sourcing platforms
• Strong attention to detail, organization and ability to manage several priorities

What we offer

• Apple hardware for work
• Annual bonus
• Health and life insurance
• Transportation budget
• Coverflex benefits package, childcare support and pension fund
• Free meals at the hub and Urban Sports Club membership
• Air Conference and a diverse, inclusive workplace