Office Manager & People Coordinator

About the role

DSwiss is looking for an energetic Office Manager & People Coordinator to support its Lisbon office. Reporting to the Head of People in Zurich, you will combine HR administration with day‑to‑day office operations, ensuring a smooth and welcoming workplace for around 20 employees.

Key responsibilities

• Act as the local point of contact for employee, HR and workplace matters, coordinating closely with the Head of People.
• Manage the monthly payroll process with an external provider, ensuring accuracy of employee data, absences and changes.
• Support the full employee lifecycle – contracts, onboarding, off‑boarding, record keeping and HR system updates.
• Assist recruitment in Portugal, handling interview scheduling, candidate communication and new‑joiner preparation.
• Oversee office suppliers, service contracts, maintenance, meeting rooms and shared spaces to keep the environment functional and welcoming.
• Organise internal meetings, team lunches, workshops, company events and off‑sites.
• Coordinate travel and administrative arrangements for employees and executives when required.
• Identify and implement improvements to people and workplace processes.

Required profile

• Minimum 3 years of experience in office management, administration or HR coordination.
• Hands‑on experience with payroll coordination, employee records and onboarding/off‑boarding.
• Familiarity with external payroll or HR service providers; basic knowledge of Portuguese employment practices is a plus.
• Fluent English (written and spoken); Portuguese highly desirable.
• Strong organisational skills, attention to detail and ability to handle confidential information.
• Proactive, service‑oriented attitude and ability to work independently.
• Willingness to work from the Lisbon office at least three days per week.

What we offer

• Hybrid work model – 40 % of time in a vibrant Lisbon office.
• 25 days of vacation and annual international retreats.
• Free lunches, snacks and drinks, plus meal, health‑insurance and transport allowances.
• Opportunities to grow within a high‑performing, international team.
• Commitment to sustainability with climate‑neutral data centres.