Office Manager – Lisbon (Hybrid)

About the role

We are looking for an Office Manager to be the central point of contact for all organizational matters at our Lisbon Tech Hub. You will work closely with international management, ensuring smooth communication between the Portuguese office and our German headquarters while supporting the daily operations of a fast‑growing, agile environment.

Key responsibilities

• Serve as onsite liaison for organizational topics, bridging communication between Lisbon and German HQ.
• Adapt EnBW Group processes to local regulations and ensure compliance.
• Manage relationships with the building landlord, service providers and external partners.
• Oversee office operations, facilities, maintenance, logistics, inventory and workplace services.
• Coordinate building works, monitor maintenance activities and validate completions.
• Act as Health & Safety Delegate, managing H&S measures and compliance.
• Control the office budget, plan costs and oversee procurement activities.
• Negotiate and manage contracts and partnerships related to office services.
• Handle operational tasks such as orders, travel management and expense processing.
• Provide day‑to‑day assistance to employees and manage ad‑hoc administrative requests.

Required profile

• Proven experience in office or facilities management.
• Strong understanding of health, safety and security regulations.
• Experience with budgeting, cost control and procurement processes.
• Ability to communicate effectively with international teams and external partners.
• Organizational skills to coordinate multiple tasks and projects simultaneously.

Required skills

What we offer

• Private supplementary health insurance for you and immediate family.
• Meal allowance and additional paid days off (24 December & Carnival Day).
• Hybrid working model with flexibility between remote and office days.
• Opportunities for intercultural collaboration and cross‑border projects.
• Modern office space in a trendy Lisbon area.