Office Administrator / Manager (Lisbon)

About the role

We are looking for a proactive Office Administrator / Manager to provide day‑to‑day administrative support for our Lisbon office and remotely assist a second EU location. The role is permanent and offers a hybrid work pattern, combining on‑site presence in Lisbon with occasional remote tasks.

Key responsibilities

• Maintain both offices in a clean, tidy, and professional condition.
• Conduct regular visits to monitor facilities, identify maintenance needs and ensure proper functioning.
• Purchase and replenish office supplies, groceries, kitchen items, stationery and cleaning products.
• Supervise cleaning staff and verify that cleaning standards are met.
• Coordinate maintenance, repairs and facility‑related matters, reporting issues to management.
• Manage deliveries, mail and courier services.
• Keep accurate records of purchases, receipts and invoices, and submit them promptly.
• Handle company property, equipment and confidential information with care.
• Represent the company at government offices, banks and utility providers when required.
• Provide general administrative assistance to management and support ad‑hoc projects.

Required profile

• Excellent spoken and written English.
• Strong organisational and multitasking abilities.
• Attention to detail and ability to work independently.
• Professional demeanor and commitment to confidentiality.

Required skills

• Proficiency in standard office software (e.g., Microsoft Office or Google Workspace).

What we offer

• Competitive gross salary of €1,400‑€1,600 per month.
• Permanent contract with hybrid work arrangement.
• Opportunity to work within a European financial services environment.