HR Administrative Assistant (English/Dutch)

About the role

D-ploy, an IT and engineering solutions company active across the EMEA region, is looking for a Junior HR Administrative Assistant to join its internal HR team in Lisbon. The role supports daily HR operations, with a focus on documentation, employee lifecycle coordination and system updates, and assists with onboarding and offboarding while keeping compliance and data accuracy across platforms. It suits someone with some experience in administrative support within HR or a similar area.

Key responsibilities

• Provide administrative support to the HR team across processes and regions
• Prepare and manage HR documentation, including contracts and amendments
• Coordinate onboarding and offboarding processes
• Maintain accurate and up-to-date employee records in internal HR systems
• Handle data entry and system updates, ensuring accuracy and compliance
• Assist with compliance documentation such as visa or employment checks
• Act as a point of contact for HR administrative queries and liaise with internal departments
• Support tracking of HR metrics and assist with internal audits or reviews
• Contribute to HR process improvement and workflow streamlining

Required profile

• 1-2 years of experience in administrative support, ideally in HR or a related field
• Familiarity with HR processes (onboarding, offboarding, employee documentation) is a strong advantage
• Fluent spoken and written English and Dutch
• Valid criminal record extract not older than 3 months

Required skills

• Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with HRIS tools is a plus
• High attention to detail, confidentiality awareness, strong communication and team spirit

What we offer

• Flexible working conditions
• Fishing for Friends referral program
• Further development and professional advancement
• Friendly and international working environment