Executive & Personal Assistant to the Founder

About the role

We are looking for a proactive Executive & Personal Assistant to support the Founder of a fast‑growing technology company. The role blends office administration with personal assistance, offering a unique insight into how a tech business operates from the inside.

Key responsibilities

• Handle expense processing, receipt collection, and basic bookkeeping support.
• Manage office supplies, deliveries, vendor relationships, and overall office upkeep.
• Schedule meetings, appointments, and maintain the Founder’s calendar.
• Perform ad‑hoc administrative tasks such as filing, document handling, and liaising with Portuguese public services.
• Run errands across Lisbon, including pickups, returns, post office visits, and pharmacy trips.
• Coordinate household matters like cleaners, tradespeople, repairs, and deliveries.
• Assist with family logistics when required, such as school runs and activity scheduling.

Required profile

• Highly organized and detail‑oriented, anticipating needs before they arise.
• Proactive, resourceful, and able to solve problems independently.
• Trustworthy and discreet, capable of handling confidential personal and financial information.
• Comfortable with a varied, hands‑on role where no two days are the same.
• Fast learner comfortable with everyday digital tools.

Required skills

• Proficiency with email, calendar and spreadsheet applications.

What we offer

• Monthly compensation of EUR 2,200 – 2,500, based on profile.
• Full‑time contract directly with the Founder.
• Broad exposure to company operations, finance, and administration.
• A varied role with real responsibility from day one.