Executive Director Assistant – Strategy (Lisbon)

About the role

We are seeking a proactive Assistant to the Executive Director to support strategic initiatives for our Lisbon office. The role combines high‑level administrative support with coordination of business activities in a fast‑moving, multinational environment.

Key responsibilities

• Manage the executive’s diary, arrange meetings, conferences and complex travel itineraries.
• Communicate the manager’s instructions to relevant departments and gather information from other managers.
• Draft routine correspondence, prepare more complex documents for final approval, and refer advanced requests as needed.
• Organise workflow, initiate follow‑up actions and ensure timely progress of tasks.
• Maintain up‑to‑date meeting schedules, invite appropriate attendees and take minutes where required.
• Compile and distribute regular business summaries.
• Identify operational and regulatory risks and escalate them appropriately.

Required profile

• Degree in Business Administration, Management, Marketing or Economics.
• Strong collaboration, communication and interpersonal skills with assertiveness.
• Ability to multitask in a fast‑paced, dynamic environment and meet tight deadlines.
• Resilience under pressure and capacity to handle stressful situations.
• Analytical mindset, self‑motivated and responsible.
• Proactive problem‑solving with solid decision‑making abilities.
• Discretion in handling confidential information and adaptability to competing demands.
• Excellent organization, prioritisation and active listening skills.
• Fluent in English (mandatory) and Portuguese.