Executive Assistant – Lisbon (Full‑time, In‑person)

About the role

We are seeking an exceptional Executive Assistant to support a busy entrepreneur and his family in Lisbon and the surrounding area. This highly practical, in‑person role combines personal logistics, travel coordination, calendar and inbox management, and household operations to free the principal for high‑value work and family time.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns for the principal and family.
• Coordinate appointments, suppliers, deliveries and household services, creating systems and checklists to streamline life.
• Protect and organise the principal’s calendar, schedule meetings, calls and personal appointments, and filter email communications.
• Draft replies and, when trusted, respond on behalf of the principal to reduce noise.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries, luggage lists and on‑site checks.
• Travel ahead of or alongside the principal to ensure seamless arrival and resolve any issues.

Required profile

• Proactive, discreet and service‑minded with a high level of trust.
• Highly organised, able to think ahead and act independently.
• Quick learner who adapts to the principal’s preferences and routines.
• Comfortable handling personal and household matters, including Portuguese administrative tasks.

Required skills

• Strong calendar and email management abilities.
• Experience with travel booking and itinerary planning.
• Excellent organisational and problem‑solving skills.