Executive Assistant – Fast‑Growing E‑commerce Jewelry Brand

About the role

We are seeking an experienced Executive Assistant to support the founder and leadership team of a fast‑growing e‑commerce jewelry brand. The role combines executive administration, recruiting coordination, and operational support to keep daily activities running smoothly. You will act as a trusted partner, creating structure from chaotic information and ensuring critical tasks are completed on time.

Key responsibilities

• Provide executive support across admin, coordination, follow‑ups, and operational tasks.
• Maintain flexible daily coverage and stay responsive throughout the week, including split‑shift schedules.
• Own recurring administrative work that currently distracts leadership.
• Support recruiting and HR coordination: job posting management, interview scheduling, candidate tracking, and hiring follow‑ups.
• Organise workflows, trackers, notes, SOPs, and documentation into a single source of truth.
• Coordinate urgent ad‑hoc issues and ensure next steps are followed through.
• Prepare and maintain documents, spreadsheets, task boards, internal updates, and operational trackers.
• Assist with lightweight customer experience, operations, and internal team coordination as needed.
• Identify gaps, missed follow‑ups, or operational bottlenecks before they become larger problems.
• Handle tedious but important operational tasks accurately and independently.

Required profile

• Prior experience as an Executive Assistant, Founder’s Assistant, Operations Assistant, HR Coordinator, Recruiting Coordinator, or similar high‑trust support role.
• Strong dedicated experience supporting founders, executives, or fast‑moving teams.
• High availability, reliability, and communication throughout the day, with willingness to work a 7‑day schedule.

Required skills

• Notion
• Slack
• Applicant Tracking System (ATS) platforms
• Task management systems