Executive Assistant – Global Senior Management Support

About the role

We are seeking a highly efficient and detail‑oriented Executive Assistant to provide daily support to senior managers across the US, EMEA, and APAC regions. The role demands strong judgment, precise time‑zone coordination, and the ability to manage a high‑volume workflow in a fast‑paced international environment.

Key responsibilities

• Maintain and update senior managers’ calendars, ensuring accurate appointment scheduling.
• Schedule and coordinate meetings across multiple time zones, handling regional holidays and time conversions.
• Proactively monitor calendars for conflicts, propose alternatives, and prioritize requests.
• Manage meeting logistics, including Teams links and room bookings.
• Coordinate travel arrangements and expense submissions using Concur.
• Serve as a professional point of contact for managers and stakeholders.

Required profile

• Minimum 2 years of experience in administrative, scheduling, or coordination roles, preferably in a multinational or fast‑paced setting.
• Excellent English communication skills (C1 level) with a business‑ready tone.
• Strong attention to detail and a commitment to “getting it right the first time.”

Required skills

• Microsoft Outlook
• Microsoft Teams
• Concur or similar expense‑management tools

What we offer

• Salary of €1,300 net per month.