Business & Personal Assistant

About the role

We are seeking a highly trusted Business & Personal Assistant to support a busy entrepreneur and their family in Lisbon and surrounding areas. The role blends personal logistics, calendar and inbox management, household coordination, and travel planning, requiring a proactive, discreet, and service‑oriented professional.

Key responsibilities

• Manage daily personal logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Develop systems, checklists and routines to streamline the principal’s life.
• Protect and manage the principal’s calendar, schedule meetings and personal appointments.
• Filter emails, draft replies and, over time, respond on behalf of the principal.
• Reduce communication noise and follow up to ensure nothing falls through the cracks.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries and packing lists.
• Travel ahead of or alongside the principal to verify accommodations, transport, gym access and local logistics.

Required profile

• Highly organised and proactive with a strong sense of discretion.
• Comfortable handling a wide range of tasks from admin to household coordination.
• Ability to think ahead, act independently and quickly learn personal preferences.
• Excellent interpersonal skills and a service‑mindset.

Required skills

What we offer

• Full‑time, in‑person role with flexible working hours.
• Opportunities to travel and work closely with an entrepreneurial family.