Back Office Assistant

About the role

Aubay Portugal is looking for a Back Office Assistant to provide administrative support for daily operations. You will interact with clients, partners and internal teams while ensuring smooth handling of documentation and communications.

Key responsibilities

• Provide administrative support for day‑to‑day operations and manage correspondence, deliveries and internal communications.
• Welcome and assist clients, partners and employees, and handle incoming phone calls.
• Coordinate external administrative tasks with public entities, suppliers and other stakeholders.
• Update and maintain databases, control files and internal records; organize, digitize and archive physical and electronic documentation.
• Support the preparation of documents, reports and monitoring spreadsheets.
• Assist with the management and organization of office resources.

Required profile

• Minimum education equivalent to secondary school (12th grade).
• Strong organizational, prioritisation and communication skills.
• Proactive, dynamic and highly responsible attitude.
• Valid Category B driving licence and ability to adapt in a dynamic environment.
• Immediate availability and basic knowledge of English (preferred).

Required skills

• Microsoft Word
• Microsoft Excel

What we offer

• Continuous growth through a Training Academy with technical and soft‑skill training, mentoring and workshops.
• Structured career advancement model with regular feedback.
• Comprehensive health insurance including dental coverage and access to mental‑health resources.
• Team‑oriented environment with events, initiatives and hybrid work model.
• Support for personal and family life, language learning platform and recognition programmes.