Administrative Assistant (German/Dutch/French) – Lisbon

About the role

We are looking for an Administrative Assistant to support senior professionals in our Executive Assistant team. The position is based in Lisbon and operates in a hybrid model, requiring at least three days per week on site. You will provide high‑level administrative support to 5‑6 senior staff members, helping to keep their daily operations running smoothly.

Key responsibilities

• Manage complex calendars, schedule internal and external meetings, and coordinate with clients and staff.
• Arrange travel, accommodation, and transportation for senior professionals.
• Prepare monthly timesheets and process expense reports for assigned principals.
• Maintain and update the client contact database (CRM) to ensure data accuracy.
• Assist the Marketing Department with customized mailings and prepare documents using company formatting standards.
• Provide short‑term coverage for other Administrative Assistants and support team projects aimed at improving processes.

Required profile

• Minimum one year of experience in an administrative or customer‑service role.
• Experience in financial services, management consultancy, or professional services is a plus.
• Fluency in English and at least one of German, Dutch or French.
• Strong problem‑solving abilities and a service‑focused mindset.
• Excellent communication and negotiation skills.

Required skills

What we offer

• Opportunity to work in a dynamic, international consulting environment.
• Hybrid work arrangement with a modern office in Lisbon.
• Professional development and exposure to senior leadership.