Project Coordinator

About the role

The Project Coordinator will support the COO Office in driving global transformation initiatives across finance systems, IT, AI, and process optimisation. You will ensure projects stay organised, visible and on schedule while documenting operational processes, decisions and implementation actions.

Key responsibilities

• Coordinate COO Office projects and workstreams covering operating model design, process improvement, finance systems, IT tools, digital workflow, AI/e‑signature and organisational change.
• Maintain project artefacts such as plans, action trackers, milestone registers, RAID logs, decision logs, benefits trackers and implementation checklists.
• Organise workshops, meetings and follow‑up actions for service delivery, process design, organisational design, sourcing, governance, systems and reporting requirements.
• Support Sun Accounts/SunSystems upgrade activities, including meeting coordination, vendor follow‑up, testing schedules, training logistics and issue tracking.
• Schedule meetings and workshops, prepare agendas, take minutes and track actions, deadlines, decisions and dependencies.
• Coordinate input from Finance, IT, Operations, Compliance, vendors, business users and senior stakeholders.
• Assist with documentation for SOPs, operational guidelines, process notes, service standards, user guides, training material and project reports.
• Track vendor deliverables, security review actions, access control decisions and implementation dependencies.
• Support user readiness, training coordination and post‑go‑live feedback.

Required profile

Required skills

• SunSystems