Executive Assistant

About the role

UAlgTec Heritage is a newly established Horizon Europe centre of excellence in heritage technology at the University of Algarve. We are building the centre from the ground up and need an Executive Assistant to work directly with the executive team. The role is dynamic, with no fixed list of tasks, requiring you to take ownership of emerging challenges and deliver solutions.

Key responsibilities

• Identify and resolve open problems, ranging from unclear building requirements to pending supplier or partner issues.
• Manage university procedures and internal processes, ensuring they progress efficiently.
• Provide autonomous recommendations and solutions rather than merely raising questions.
• Coordinate communication between stakeholders, including suppliers, partners, and internal teams.

Required profile

• Holds a bachelor’s or master’s degree in any field.
• Thrives on new challenges and works well in uncertain environments.
• Proactively takes initiative without waiting for instructions.
• Fluent in both Portuguese and English.

What we offer

• Immediate start date.
• One‑year full‑time fixed‑term contract based in Faro.
• Potential integration into the new entity for up to six years.
• Opportunity to shape a brand‑new centre of excellence.