Project Assistant

About the role

The Project Assistant will support the implementation of the PONTES project, a capacity‑building initiative to strengthen Portuguese institutions’ preparedness for the European Pact on Migration and Asylum. Working under the Head of Office and the Senior Project Associate, the role combines administrative, logistical and technical tasks.

Key responsibilities

• Assist in implementing and monitoring project activities, including data collection, reporting and stakeholder liaison.
• Track budget availability, obtain approvals and update budget information.
• Organise meetings, workshops and training sessions, and maintain project files and records.
• Draft status reports, correspondence, briefing notes, presentations and statistical tables.

Required profile

• Bachelor’s degree in Law, International Relations, Political Science, Sociology, Human Rights Studies, Public Administration or related field with at least two years of relevant experience, or a high‑school diploma with four years of experience.
• Experience liaising with governmental authorities, UN agencies, NGOs and working with migrants, refugees or other vulnerable groups.
• Knowledge of the European Pact on Migration and Asylum, Portuguese asylum and reception system, and ability to interpret legal and policy documents.

Required skills

• Proficiency in Microsoft Office applications.
• Strong drafting, reporting and information‑management abilities.
• Good stakeholder engagement and communication skills, with fluency in Portuguese (oral and written).