Office Assistant

About the role

The Office Assistant ensures smooth day‑to‑day office operations while delivering an excellent experience for employees, visitors, and external partners. Working closely with People, Marketing, IT, and Finance, the role provides administrative, operational, and logistical support across multiple business functions.

Key responsibilities

• Coordinate business travel arrangements, including flights, hotels, ground transport, and itineraries while ensuring policy compliance.
• Oversee daily office management, facilities upkeep, and supplier relationships for cleaning, maintenance, equipment, stationery, and catering.
• Monitor inventory, place orders, and manage office‑related expenses in partnership with Finance.
• Support IT onboarding, workspace preparation, and equipment coordination.
• Assist People team with employee engagement, onboarding, internal communications, and wellbeing programmes.
• Help Marketing and People execute internal/external events, meetings, workshops, and corporate initiatives.
• Handle correspondence, deliveries, visitor reception, and logistics for meetings and events.
• Maintain office policies, procedures, and administrative documentation.

Required profile

• Previous experience in an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator role is a plus.
• Availability to work on‑site full‑time in a fast‑paced environment with changing priorities.
• Excellent organisational, time‑management, and communication skills.
• Strong attention to detail, problem‑solving ability, and a proactive, adaptable attitude.
• Ability to work independently while collaborating effectively with cross‑functional teams.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Experience with collaboration tools.

What we offer

• Flexible working hours.
• Health insurance.
• Birthday leave.
• International team environment.