Personal Assistant to Senior Leadership Team

About the role

St. Peter’s International School is seeking a highly organised and discreet Personal Assistant to support its Senior Leadership Team. The role provides comprehensive administrative and strategic assistance, enabling senior leaders to focus on educational excellence and school-wide initiatives.

Key responsibilities

• Manage the Senior Team Lead’s diary, schedule meetings and prioritise competing demands.
• Serve as the first point of contact for staff, parents and external stakeholders, handling enquiries with professionalism.
• Organise leadership meetings, prepare agendas, compile briefing materials and take accurate minutes, tracking follow‑up actions.
• Draft, edit and format high‑level correspondence, reports and presentations in Portuguese and English.
• Facilitate communication between the leadership office and internal departments, supporting whole‑school projects.
• Assist with coordination of school events, senior‑level recruitment processes and special administrative projects.
• Maintain confidentiality of sensitive information regarding staff, students and school operations.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational setting.
• Native or near‑native fluency in Portuguese and high proficiency in English.
• Strong organisational and time‑management abilities, with the capacity to work calmly under pressure.
• Commitment to the school’s core values of Rigour, Respect and Responsibility.

Required skills

• Advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Experience with school management systems (advantageous).