Office Manager

About the role

We are seeking a proactive and highly organised Office Manager to ensure the smooth day‑to‑day operation of our coworking space and internal office functions. Reporting to the Business Manager, you will be the central point for coordinating administrative tasks, supplier relationships and workspace logistics.

Key responsibilities

• Support invoicing processes, including preparation, organisation and tracking.
• Manage office stock levels, coordinate supplies and place orders.
• Handle coworking space bookings and daily space coordination.
• Provide direct administrative support to the team.
• Execute operational tasks and follow‑ups delegated by management.
• Liaise with suppliers and external service providers.
• Help maintain a well‑organised, functional and welcoming workspace.
• Identify opportunities to improve internal processes and efficiency.

Required profile

• Strong organisational and multitasking abilities.
• Proactive, solution‑oriented mindset.
• Comfortable working in a dynamic and evolving environment.
• Good communication and interpersonal skills.
• Ability to work independently with minimal supervision.
• Experience in administrative, office management or operational roles (preferred).
• Fluent English (mandatory).

Required skills