Office Assistant

About the role

We are seeking an Office Assistant to support the Airbus GBS Management Team in Lisbon. The role acts as the on‑site liaison for employees and the external Facilities Management provider, ensuring smooth daily operations and strategic administrative support.

Key responsibilities

• Provide calendar management, travel arrangements and expense reporting for senior leaders.
• Organise meetings, events and handle all incoming and outgoing correspondence.
• Serve as the primary contact for facilities‑related matters, communicating employee needs to the remote Facilities Manager.
• Monitor the performance of the Facilities Management provider against Service Level Agreements and manage escalations.
• Oversee office supplies, place orders, verify deliveries and maintain inventory records.
• Maintain confidential documents securely and manage both electronic and paper filing systems.
• Prepare meeting rooms, equipment and refreshments as required.

Required profile

• Relevant degree or equivalent experience.
• 5–10 years of experience in office administration or a similar role.
• Fluent English and high confidentiality standards.
• Strong organisational abilities and interpersonal skills.

Required skills

• Google Suite
• Microsoft Office