Office Assistant – Administrative Support

About the role

The Office Assistant will support the daily operations of TSL's Portugal office, ensuring smooth administrative processes and a well‑maintained workplace. Reporting to the Office Manager, you will act as a key point of contact for internal teams, visitors, and external partners.

Key responsibilities

• Manage day‑to‑day office administration, including handling incoming calls and emails and directing them appropriately.
• Maintain both hard‑copy and digital filing systems, ensuring accurate document control.
• Support the Office Manager in scheduling meetings, booking venues, arranging catering, and coordinating travel for staff.
• Liaise with the building landlord to keep the office clean, safe, and fully functional.
• Assist HR with onboarding new employees, providing necessary resources and information.
• Coordinate with IT to ensure office technology (computers, printers, phones) operates correctly and arrange repairs or replacements as needed.
• Promote a positive workplace culture by helping organise office events and acting as a point of contact for employee suggestions.

Required profile

• Strong organisational and communication skills.
• Ability to multitask and prioritize tasks in a fast‑paced environment.
• Professional demeanor and a proactive attitude.

Required skills

What we offer

• Opportunity to work in a dynamic, international engineering and construction firm.
• Collaborative environment that values continuous improvement.
• Exposure to a variety of sectors including data centres, advanced manufacturing, logistics, food and pharmaceuticals.