Executive Assistant to Country President

About the role

The Executive Assistant supports the Country President and the Leadership Team in Portugal, ensuring daily business operations run smoothly and strategic initiatives are coordinated effectively. This role is pivotal in managing rhythms, governance, internal communications and country‑wide engagement activities.

Key responsibilities

• Manage and prioritize the Country President’s agenda, aligning daily activities with business needs.
• Coordinate the Leadership Team’s operations, including meeting preparation, agenda setting, pre‑read distribution, action‑plan tracking and decision‑log maintenance.
• Handle all administrative tasks such as expense reporting, travel logistics, hotel and car bookings, and other business‑related arrangements.
• Oversee governance and performance‑management processes: draft meeting agendas, record minutes, track actions and follow up on deliverables.
• Anticipate the President’s communication needs, gather relevant information and support strategic planning.
• Prepare executive presentations, board materials and slide decks, ensuring high‑quality content and consistency.
• Drive internal communications for Portugal, collaborating with the Communications team to maintain consistent messaging and leadership visibility.
• Lead employee‑engagement initiatives such as the Christmas Party, Community Day and other country‑wide events, partnering with P&O and other stakeholders.

Required profile

• Highly organized with strong attention to detail.
• Proactive mindset, able to anticipate needs and act independently.
• Excellent written and verbal communication skills.
• Ability to work closely with senior leaders and cross‑functional teams.

Required skills