Executive Assistant – Sales Enablement

About the role

Beats Medical is seeking a proactive Executive Assistant with a strong focus on sales enablement. Reporting directly to the CEO, you will manage a high‑volume pipeline, coordinate cross‑functional meetings, and ensure all client communications are polished and timely. This fully remote position supports a fast‑paced, mission‑driven environment in the digital health sector.

Key responsibilities

• Draft, send, and track client communications and outreach using HubSpot CRM.
• Schedule and coordinate internal and external meetings across multiple time zones.
• Maintain the executive calendar, triage email, and prioritize tasks.
• Join client calls, capture next steps, and drive follow‑ups.
• Prepare agendas, meeting notes, and supporting materials.
• Support conference‑related outreach, including travel arrangements and post‑event follow‑up.
• Ensure data accuracy and organization within CRM and other digital tools.

Required profile

• 4+ years of experience supporting senior executives in a fast‑paced setting.
• Excellent organisational, planning and project‑management abilities.
• Strong written and verbal communication skills, capable of producing high‑quality content.
• Proactive, resourceful, and able to work independently.
• Professional presence in client‑facing situations and high attention to confidentiality.

Required skills

• Microsoft Office suite, including PowerPoint.
• HubSpot CRM.