Executive Assistant

About the role

We are seeking an exceptional Executive Assistant to support a busy entrepreneur and his family in Lisbon, Cascais, and Oeiras. This high‑trust, hands‑on role blends personal logistics, travel coordination, calendar and inbox management, and household operations to free the principal for high‑value work and family time.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Develop systems, checklists and routines that streamline personal operations.
• Conduct daily priority reviews with the principal to close open loops.
• Protect and manage the principal’s calendar, schedule meetings and personal appointments.
• Filter emails, draft replies and, over time, respond on behalf of the principal.
• Reduce communication noise and follow up to ensure nothing falls through the cracks.
• Plan and execute travel arrangements, create itineraries, handle luggage and packing lists.
• Travel ahead of or alongside the principal to verify accommodations, transport, gym access and local logistics.

Required profile

• Proactive, discreet and service‑oriented.
• Highly organized with the ability to anticipate needs.
• Comfortable handling both personal and professional tasks.
• Excellent judgment and ability to act independently.
• Strong interpersonal skills for working with household staff and external providers.

Required skills

What we offer

• Full‑time, highly in‑person role with flexible schedule.
• Regular travel opportunities.
• Dynamic environment supporting a fast‑moving entrepreneur and family.