Executive Assistant (Hybrid) – French & Italian

About the role

We are looking for an experienced Executive Assistant to support up to three Partners in a professional services firm. Reporting to the UK EA Manager, you will act as a trusted business partner, ensuring smooth day‑to‑day operations and enabling senior leadership to focus on strategic priorities.

Key responsibilities

• Provide end‑to‑end executive‑level administrative support to assigned Partners.
• Manage complex diaries, emails and competing priorities across multiple time zones.
• Coordinate domestic and international travel, itineraries and logistics.
• Support client and business development activities, including CRM updates and meeting coordination.
• Prepare expenses, timesheets and assist with contract and compliance workflows.
• Liaise with cross‑functional teams such as Finance, IT, HR, Legal and Facilities.
• Represent the firm professionally with stakeholders and clients.
• Assist with team initiatives, knowledge sharing and provide short‑term cover when needed.

Required profile

• 2+ years of experience as an Executive Assistant, Admin Assistant or similar role.
• Experience in professional services is a strong plus.
• Fluency in English (mandatory) and proficiency in Italian or French.
• Excellent organisational, prioritisation and decision‑making abilities.
• Proactive, resourceful and comfortable working in a fast‑paced environment.

Required skills

• Microsoft Office Suite
• CRM knowledge

What we offer

• 6‑month initial contract (fixed‑term).
• Annual salary between €25,000 and €30,000.
• Hybrid working model – three days per week in the office.
• Office located in central Lisbon.
• Collaborative, international and high‑performance environment.
• Opportunity to work closely with senior leadership and develop your EA career.