Executive Assistant (HR & Legal)

About the role

The Executive Assistant will provide high‑level administrative and operational support to senior leaders, focusing on HR and legal functions. This role ensures smooth day‑to‑day operations, manages complex schedules, and acts as a trusted liaison for internal and external stakeholders.

Key responsibilities

• Manage and prioritize executive calendars, aligning schedules with strategic priorities.
• Coordinate meeting logistics, prepare materials, and follow up on action items.
• Track, assess, and escalate key action items, recommending solutions as needed.
• Plan and manage domestic and international travel, reviewing expenses for compliance.
• Maintain document management systems to support audit readiness and operational efficiency.
• Oversee office operations, vendor coordination, and process improvements.
• Lead or support special projects, handling timelines and stakeholder communication independently.

Required profile

• Bachelor’s or associate’s degree in Business Administration, Office Management, or equivalent experience.
• 3–5 years of administrative or office support experience in a fast‑paced corporate environment.
• Fluency in English and Spanish, both written and spoken.
• Strong organizational skills, attention to detail, and ability to prioritize multiple deadlines.
• Proactive, accountable, and able to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel