Executive Assistant – Global Travel Support (Lisbon)

About the role

We are seeking a Lisbon‑based Executive Assistant to provide high‑level administrative and travel support to a senior executive active in live entertainment and philanthropy. The role combines calendar management, complex travel coordination and on‑the‑fly problem solving, with frequent international trips and occasional evenings or weekends work.

Key responsibilities

• Manage the executive’s calendar across multiple time zones and schedule meetings.
• Plan and book global travel, including flights, accommodation, ground transport and detailed itineraries.
• Prepare meeting materials such as agendas, briefing notes and documents.
• Handle email correspondence and document requests on behalf of the executive.
• Filter, prioritize and route information to ensure team KPIs are met.
• Coordinate last‑minute changes and high‑priority requests efficiently.

Required profile

• Available to travel worldwide at short notice, with trips up to two weeks.
• Valid passport and excellent written and spoken English; additional languages are a plus.
• Resilient, hard‑working and able to operate with limited direction in a fast‑paced environment.
• Strong judgment, discretion and calm under pressure.
• Bachelor’s degree or equivalent experience.

Required skills

• Proficiency with Google Workspace.
• Experience using WhatsApp for communication.