Executive Assistant – Full‑time, On‑site in Aveiro

About the role

We are looking for a proactive Executive Assistant to support our senior executives at our Aveiro office. This full‑time, on‑site position offers the chance to work within a leading global hedge fund, contributing to smooth daily operations and high‑level administrative functions.

Key responsibilities

• Provide high‑level administrative support to senior executives, including calendar management and correspondence handling.
• Coordinate meetings, travel arrangements, and logistics to ensure seamless execution.
• Prepare reports, presentations, and other documents for internal and external stakeholders.
• Liaise with internal teams and external partners to facilitate communication and project progress.
• Assist with project management tasks, tracking deadlines and deliverables.
• Maintain office operations, ensuring an organized and efficient work environment.

Required profile

• Proven experience in executive‑level administrative support.
• Excellent written and verbal communication skills.
• Strong organizational abilities with a talent for prioritizing multiple tasks.
• High attention to detail, discretion, and problem‑solving capability.
• Collaborative mindset and ability to work effectively with senior leadership.

Required skills

• Proficiency with standard office software and digital communication tools.

What we offer

• Opportunity to work in a dynamic, global finance environment.
• Professional growth and development within a leading hedge fund.
• Collaborative team culture focused on excellence and integrity.