Executive Assistant for International Business Leaders

About the role

Axians is seeking a proactive Executive Assistant to support three Regional Business Leaders on an international project. You will act as the primary point of contact for calendar management, travel coordination, and expense processing, ensuring seamless day‑to‑day operations for senior leadership.

Key responsibilities

• Manage complex calendars, schedule meetings across time zones, and resolve conflicts.
• Prepare meeting logistics, including agendas, virtual links, and supporting materials.
• Coordinate leadership team meetings, offsites, and regular business rhythm activities.
• Arrange domestic and international travel, create detailed itineraries, and handle visa requirements.
• Serve as the main travel support contact before, during, and after trips.
• Prepare, submit, and track expense reports, ensuring compliance with company policies.
• Collaborate with finance and business operations to resolve expense issues.

Required profile

• Excellent verbal and written communication skills.
• Strong multitasking, customer service, and interpersonal abilities.
• Ability to work independently, manage time effectively, and maintain confidentiality.
• 5‑7 years of relevant administrative experience.
• Proficiency with standard computer applications.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Stable, permanent career within an international group.
• Opportunities for training, certifications, and career advancement.
• Work‑life balance through flexible collaboration.
• Competitive salary package with performance bonuses, health insurance, and employee assistance programs.