Administrative Assistant

About the role

The Administrative Assistant will support executives, senior managers and teams across Paris, London and Portugal, ensuring smooth day‑to‑day operations. Working in a fast‑paced Smart Office environment, you will deliver innovative administrative solutions with urgency and discipline.

Key responsibilities

• Provide full administrative and secretarial support to local and offshore managers.
• Manage daily agendas, organise meetings, book rooms and set up conference calls.
• Arrange travel logistics – flights, trains, hotels, cars and taxis – in line with company policy.
• Process expenses and invoices, validate costs and produce reporting.
• Support access‑rights management for IT applications such as Sailpoint, SecurID and MyPortal, liaise with IT teams and maintain shared mailboxes.
• Coordinate employee arrivals and departures, handling IDs, badges and equipment.
• Assist Smart Office colleagues, covering absences and handling ad‑hoc requests like visa support, business cards, T&E reporting, document editing and event organisation.

Required profile

• Bachelor’s degree in Humanities, Secretariat, Translation, International Relations or Administration.
• Excellent written and spoken English communication skills.
• Strong organisational ability, capable of multitasking and adapting to changing priorities.
• Resilient under pressure with a client‑oriented mindset and high attention to detail.

Required skills

• Proficiency in Microsoft Office tools.
• Experience with IT applications such as Sailpoint, SecurID and MyPortal.

What we offer

• Opportunity to work within BNP Paribas, a European banking leader.
• Exposure to a multinational environment supporting teams across several countries.