Executive Assistant to Vice Chairman (Travel & Administration)

About the role

The Executive Assistant to the Vice Chairman provides high‑level administrative and strategic support, ensuring the smooth operation of the Vice Chairman’s office across multiple locations. This role combines diary management, travel coordination, and stakeholder liaison in a fast‑paced hospitality environment.

Key responsibilities

• Manage the Vice Chairman’s complex diary, scheduling meetings across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodation, and related logistics.
• Prepare briefing packs, board papers, presentations, and reports to support decision‑making.
• Draft and manage correspondence on behalf of the Vice Chairman.
• Screen and prioritize communications, escalating urgent matters as needed.
• Serve as the primary point of contact between the Vice Chairman and internal leadership, hotel general managers, and corporate departments.
• Maintain strong professional relationships across the Group.
• Monitor key business metrics and produce executive summaries when required.

Required profile

• Degree in Business Administration, Hospitality Management, Finance, or equivalent professional experience.
• Excellent diary management skills, especially across multiple time zones.
• Exceptional organisational and prioritisation abilities.
• Ability to work independently and collaboratively within a team.
• Fluent written and verbal communication in Portuguese and English (additional languages a plus).
• Strong problem‑solving capability and sound judgement.
• Calm and effective under pressure.
• Willingness to accompany the Vice Chairman on official trips.

Required skills

What we offer

• Integration into a stable and solid hospitality company.
• Supportive and dynamic work environment.
• Opportunities for growth and professional development.
• Competitive salary based on experience and qualifications.
• Ongoing training and development.
• Birthday day off and voucher.
• Maternity/Paternity support voucher.
• Equal opportunity for applicants with disabilities.