Administrative Assistant – Health & Safety & Travel

About the role

Join Farfetch’s People team in Porto as an Administrative Assistant focused on Health & Safety and Travel. You will support the implementation of safety programs and coordinate corporate travel, ensuring compliance, efficiency, and a seamless experience for employees across multiple locations.

Key responsibilities

• Support the rollout and monitoring of Health & Safety policies, including risk assessments, audits, training records, and incident logs.
• Coordinate occupational health activities such as scheduling medical appointments and maintaining accurate employee health records.
• Manage administrative processes for work accidents, ensuring proper documentation and timely reporting to internal and legal stakeholders.
• Handle end‑to‑end travel arrangements (flights, accommodation, transport, visas) in line with company policies and cost‑control guidelines.
• Serve as the primary point of contact for employees, travel agencies, and health providers, facilitating clear communication and issue resolution.
• Maintain up‑to‑date records and reporting for both Health & Safety and travel, continuously seeking process improvements.

Required profile

• Previous experience in administrative, travel coordination, or Health & Safety support roles.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Fluent written and spoken English.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.

What we offer

• Comprehensive health insurance for the whole family.
• Flexible working environment and well‑being support tools.
• Extra days off, sabbatical program, and community‑giving days.
• Training opportunities with free access to Udemy.