Team Assistant

About the role

We are looking for a proactive Team Assistant to support our Business Development, Human Resources and Office Management functions at our Lisbon office. The role combines administrative, coordination and communication tasks to ensure smooth daily operations.

Key responsibilities

• Provide general support to the Business Development team, maintain databases in SharePoint, coordinate travel and proofread reports and proposals.
• Assist HR operations with recruiting, scheduling, new‑hire orientation, maintain personnel files, track vacation/sick days and manage timesheets.
• Handle office management duties such as answering calls, receiving mail, ordering supplies and liaising with suppliers or building management.
• Perform miscellaneous tasks including uploading survey questionnaires, quality control of surveys and coordination with survey companies.

Required profile

• Bachelor’s degree.
• Prior experience in an office environment is preferred.
• Strong organizational skills, attention to detail and ability to prioritize and multitask.
• Fluency in English; French or Spanish is a plus.
• Legal eligibility to work in Portugal.

Required skills

• Proficiency with Microsoft Office.
• Experience using SharePoint.