Property Management Administrative Coordinator

About the role

CadenzaLux is looking for a highly organized Property Management Administrative Coordinator to support its Property Management department. The role is office‑based and ensures that calendars, inspections, inventories, owner reports, maintenance follow‑ups, supplier databases and property documentation are accurately maintained and continuously updated.

Key responsibilities

• Coordinate property management schedules, calendars and inspections.
• Maintain inventories, templates and comprehensive property documentation.
• Prepare and deliver owner reports and manage contractual property commitments.
• Administer supplier, service provider, repair, maintenance and cleaning databases.
• Track maintenance tasks, follow‑up on issues and ensure timely closure.
• Support finance coordination, including property management fees and owner‑facing documentation.
• Manage internal protocols, Dropbox files and assist with future Salesforce implementation.
• Facilitate cross‑department coordination and back‑office support.

Required profile

• Highly organized and detail‑oriented.
• Proactive, solution‑oriented and calm under pressure.
• Strong written and verbal communication skills.
• Discreet handling of confidential owner, guest and property information.
• Service‑mindset aligned with luxury hospitality standards.

Required skills

• Microsoft Excel for spreadsheet management.
• Database management for supplier and property records.
• Familiarity with Salesforce (implementation phase).