Personal Assistant for Entrepreneur & Family (Lisbon)

About the role

We are seeking a proactive Personal Assistant to support a busy entrepreneur and their family in the Lisbon/Cascais/Oeiras area. This highly practical, in‑person role focuses on removing administrative friction, managing daily logistics, and ensuring the principal can concentrate on high‑value work and family life.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Maintain and protect the principal’s calendar, schedule meetings and personal appointments.
• Filter and triage email, draft replies and, when trusted, respond on behalf of the principal.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries and packing lists.
• Travel ahead of or alongside the principal to ensure seamless arrival and resolve issues.
• Develop systems, checklists and routines to streamline personal operations.
• Conduct daily priority reviews with the principal to close open loops.

Required profile

• Highly organized, discreet and service‑oriented.
• Proactive thinker who can anticipate needs and act independently.
• Comfortable handling a wide range of tasks from calendar management to household coordination.
• Excellent communication skills and ability to reduce unnecessary noise.
• Willingness to work flexibly on‑site with regular travel.

Required skills