Office Assistant – Full‑time On‑site Role

About the role

The Office Assistant ensures the smooth day‑to‑day operation of our workplace while delivering an excellent experience for employees, visitors, and external partners. Working closely with People, Marketing, IT, and Finance teams, you will provide administrative, operational, and logistical support across multiple business functions.

Key responsibilities

• Coordinate all business travel arrangements, including flights, hotels, ground transport, and itineraries while ensuring policy compliance.
• Oversee daily office management, maintain facilities, and liaise with suppliers for cleaning, maintenance, equipment, stationery, and catering.
• Monitor office supplies, manage inventory, and place cost‑efficient orders.
• Process invoices, track expenses, and support purchase‑order and procurement activities with Finance.
• Assist IT with new‑employee onboarding, workspace preparation, and equipment coordination.
• Support People team on employee engagement, onboarding, internal communications, and wellbeing programmes.
• Help Marketing and People execute internal/external events, meetings, workshops, and corporate initiatives.
• Manage correspondence, deliveries, visitor reception, and meeting logistics.
• Maintain office policies, procedures, and administrative documentation.

Required profile

• Previous experience as an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator is a plus.
• Full‑time on‑site availability.
• Ability to thrive in a fast‑paced environment with shifting priorities.
• Excellent organisational, time‑management, and communication skills.
• Detail‑oriented, proactive, and able to work independently while collaborating across teams.

Required skills

• Proficiency with Microsoft Office suite – Outlook, Word, and Excel.
• Familiarity with collaboration tools (e.g., Teams, Slack).

What we offer

• Flexible working hours.
• Health insurance.
• Birthday leave.
• International team environment.