Office and Facilities Assistant

About the role

We are looking for an Office and Facilities Assistant to support the day‑to‑day operations of Astrum CRO’s European offices. The role ensures a well‑organised, safe and functional workplace by handling administrative tasks, travel arrangements, supplies and facilities coordination.

Key responsibilities

• Provide daily administrative support including document handling, correspondence, filing and internal communications.
• Prepare and format documents, presentations and reports as required by management.
• Plan, book and manage business travel in line with company policies and budgets.
• Procure and replenish office supplies, maintaining optimal stock levels.
• Act as primary contact for building management, landlords and facilities service providers, coordinating maintenance, repairs and refurbishments.
• Maintain relationships with preferred vendors across travel, consumables and facilities services.
• Coordinate renewal and administration of company insurance policies (fleet, office, property, travel) with brokers and providers.

Required profile

• Strong organisational skills and attention to detail.
• Excellent communication abilities, both written and verbal.
• Proactive attitude with the ability to manage multiple priorities.
• Experience in office administration or facilities coordination is desirable.

Required skills